Hampshire County Council embarked on the huge task of carrying out a glazing audit of its entire educational estate as part of its ongoing health and safety risk assessment using Kykloud to do so both quickly and efficiently.
The glazing audit project involved surveying more than 530 schools and with 12 checks per individual window this amounted to in excess of 5 million pieces of data.
Faced with such a huge task the council’s estates team needed a technology solution that would enable its team of surveyors to extract and collate the data efficiently and consistently across every building.
When schools across England and Wales were given devolved power, head teachers became responsible for completing their own risk assessments along with a whole host of extra obligations. Glazing undoubtedly forms a significant part of these assessments, but given its complexities Hampshire County Council took the decision to support its head teachers and conduct a complete glazing audit of its entire education estate and provide each school with a full condition assessment of all their windows and glass to enable them to take appropriate action.
With the ambitious target of completing this within a 14 month period the estates team needed to find a surveying solution that would help them to do so quickly and efficiently ….. and opted to use Kykloud.
With Kykloud’s mobile technology the surveyors could go on site with their iPad, collect the required 12 pieces of data quickly and easily, take a photo, upload this to the system and move on to the next window. They could do so safe in the knowledge that they had collected all the necessary data and photographic evidence as the system does not allow accidental data omission and they had no need to waste time embedding photos and creating reports as the software would do this automatically.
Whilst this approach saved the council time and money, it is the end result that brought the most benefits. With photography embedded in to the survey, heads teachers could see quite clearly which windows the report refers to eliminating any scope for error – allowing head teachers to create their risk assessments based on up to date, accurate data.